Privacy Policy

Last Updated: November 7, 2025

Women Defining AI Inc. ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our membership platform.

By accessing or using our platform, you agree to this Privacy Policy. If you do not agree, please discontinue use of our services.

1. Information We Collect

1.1 Information You Provide

We collect information you provide directly when you:

  • Create an account (name, email address, password)
  • Complete your member profile (bio, location, LinkedIn URL, professional interests)
  • Purchase a membership (billing information processed by Stripe)
  • Submit resources or create events
  • Communicate with us via email or support channels
  • Participate in community activities, events, or surveys

1.2 Automatically Collected Information

When you access our platform, we automatically collect:

  • Log data (IP address, browser type, operating system, pages visited, access times)
  • Device information (device type, unique device identifiers)
  • Usage data (features used, interactions, preferences)
  • Cookies and similar tracking technologies (see Section 6)

1.3 Third-Party Information

We receive information from third-party services:

  • Clerk (Authentication): User profile data, authentication logs
  • Stripe (Payments): Payment status, subscription details (no full card numbers stored)
  • Luma (Events): Event RSVP data, attendance information
  • Vimeo (Video Hosting): Video viewing analytics

2. How We Use Your Information

We use your information for the following purposes:

  • Account Management: Create and maintain your account, authenticate access
  • Membership Services: Process payments, manage subscriptions, provide member benefits
  • Community Features: Display your profile in the member directory (with your consent), enable networking
  • Content Delivery: Provide access to resources, events, and gated content
  • Communications: Send transactional emails, membership updates, community announcements
  • Platform Improvement: Analyze usage patterns, improve features, develop new offerings
  • Security: Detect fraud, prevent abuse, protect user safety
  • Legal Compliance: Comply with legal obligations, resolve disputes, enforce agreements

3. How We Share Your Information

We do not sell your personal information. We share information only in the following circumstances:

3.1 Service Providers

We share data with trusted third-party service providers who assist in operating our platform:

  • Clerk (user authentication and management)
  • Stripe (payment processing)
  • Supabase (database hosting)
  • Vercel (application hosting)
  • Luma (event management)
  • Vimeo (video hosting)

These providers are contractually obligated to protect your data and use it only for the services they provide to us.

3.2 Member Directory

If you opt in to be visible in the member directory, your profile information (name, bio, location, LinkedIn URL, expertise) will be visible to other authenticated members. You can control your visibility at any time in your profile settings.

3.3 Legal Requirements

We may disclose your information if required by law, court order, or government request, or to protect our rights, property, or safety.

3.4 Business Transfers

If we are involved in a merger, acquisition, or sale of assets, your information may be transferred. We will notify you before your information becomes subject to a different privacy policy.

4. Data Security

We implement industry-standard security measures to protect your information:

  • Encryption in transit (HTTPS/TLS) and at rest
  • Row-Level Security (RLS) policies on our database
  • Regular security audits and vulnerability assessments
  • Access controls limiting data access to authorized personnel
  • Secure authentication via Clerk with multi-factor authentication support
  • Payment data handled exclusively by PCI-compliant Stripe (we never store full card numbers)

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

5. Your Rights and Choices

You have the following rights:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Update or correct inaccurate information via your profile settings
  • Deletion: Request deletion of your account and associated data
  • Portability: Request a machine-readable copy of your data
  • Opt-Out: Unsubscribe from marketing communications (transactional emails still apply)
  • Directory Visibility: Control whether your profile appears in the member directory
  • Cookie Preferences: Manage cookies via your browser settings

To exercise these rights, please contact us at privacy@womendefiningai.org.

6. Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Maintain your session and authentication state
  • Remember your preferences and settings
  • Analyze usage patterns and improve our platform
  • Prevent fraud and enhance security

You can control cookies through your browser settings. Note that disabling cookies may limit your ability to use certain features.

7. Data Retention

We retain your information for as long as necessary to:

  • Provide services to you
  • Comply with legal obligations (e.g., tax records, audit logs)
  • Resolve disputes and enforce agreements

When you request account deletion, we will delete or anonymize your information within 30 days, except where retention is required by law.

8. Children's Privacy

Our platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence, including the United States. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable laws.

10. California Privacy Rights (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know what personal information is collected, used, and shared
  • Right to delete personal information (with certain exceptions)
  • Right to opt-out of the sale of personal information (we do not sell data)
  • Right to non-discrimination for exercising your privacy rights

To exercise these rights, contact us at privacy@womendefiningai.org.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

  • Updating the "Last Updated" date at the top of this policy
  • Sending an email notification to your registered email address
  • Displaying a prominent notice on our platform

Your continued use of the platform after changes become effective constitutes acceptance of the updated policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Women Defining AI Inc.
Email: privacy@womendefiningai.org
For general inquiries: hello@womendefiningai.org

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